Looking at all your options before choosing a copier
Every company has five main options when looking into leasing a copier. The key to getting the right copier lease is sometimes choosing an alternative to leasing. Your five main copier options are outsourcing, purchasing, rental, leasing, and a cost-per copy program.
Outsourcing
This can be the easiest and, at times, most costly option. Here you are simply contracting with a print shop or having your copies run at a office supply store like Staples or Kinkos. This is ideal for someone who is running low volume and might be pricing the cost of printing into the services they are selling.
Purchasing
The best part about purchasing a copier is that you have a tangible asset that you own that depreciates for tax purposes and can be run in whatever fashion you like. This does require capital and the need for advance knowledge of the number of prints you'll be running. This is ideal for someone who knows exactly what they will be running and has the available capital.
Rental
Renting a copier can be a great choice for short-term, high demand times. If you run a seasonal business or need a short-term solution because of an unusually high traffic. Rentals can be the most cost effective option. They also can give you the flexiblity of a month-to-month situation. Copier rentals are best when demand is extremely high or uncertain.
Leasing
Copier leasing is a good fit for companies with limited cash flow and the need to continually upgrade technology. If you're a smaller company looking to grow or a start-up, leasing a copier might be the best bet starting out. Many copier leases have purchase options, but more importantly they give companies access to current digital technology without sacrificing resources.
Cost-Per-Copy
The cost-per-copy option is a good route for companies that want a cheap alternative to outsourcing their copy needs, but aren't quite ready to own equipment. It's usually an inclusive deal in which the copier service and supplies are included in the cost-per-copy. A company is only paying for each copy they make.
If you're looking into any of these options or just want more information on leasing a copier, please consider the Graphic Savings Group.
Outsourcing
This can be the easiest and, at times, most costly option. Here you are simply contracting with a print shop or having your copies run at a office supply store like Staples or Kinkos. This is ideal for someone who is running low volume and might be pricing the cost of printing into the services they are selling.
Purchasing
The best part about purchasing a copier is that you have a tangible asset that you own that depreciates for tax purposes and can be run in whatever fashion you like. This does require capital and the need for advance knowledge of the number of prints you'll be running. This is ideal for someone who knows exactly what they will be running and has the available capital.
Rental
Renting a copier can be a great choice for short-term, high demand times. If you run a seasonal business or need a short-term solution because of an unusually high traffic. Rentals can be the most cost effective option. They also can give you the flexiblity of a month-to-month situation. Copier rentals are best when demand is extremely high or uncertain.
Leasing
Copier leasing is a good fit for companies with limited cash flow and the need to continually upgrade technology. If you're a smaller company looking to grow or a start-up, leasing a copier might be the best bet starting out. Many copier leases have purchase options, but more importantly they give companies access to current digital technology without sacrificing resources.
Cost-Per-Copy
The cost-per-copy option is a good route for companies that want a cheap alternative to outsourcing their copy needs, but aren't quite ready to own equipment. It's usually an inclusive deal in which the copier service and supplies are included in the cost-per-copy. A company is only paying for each copy they make.
If you're looking into any of these options or just want more information on leasing a copier, please consider the Graphic Savings Group.
